Scanning documents on an iphone 14 pro with the scanner app

Easy Guide: How to Scan PDF Document

Looking to learn how to scan pdf document easily? You’re in the right place. Our straight-to-the-point guide will show you the quick steps to convert paper documents into PDFs using just your mobile device. Get ready to choose the right tools and scan away without any hassle.

Key Takeaways

  • When choosing a PDF scanning app, consider OCR capabilities, cloud storage, and platform integration, with popular examples like Adobe Scan and SwiftScan offering different advanced features.
  • Scanning a document on mobile devices typically involves using a built-in app, aligning the document within the camera’s view, capturing, and saving it as a PDF, with the ability to compile multiple pages into a single file.
  • Editing scanned PDFs may require tools such as cropping, rotating, and color adjustment, and it’s essential to back up the original file before editing. Transfers between devices can be facilitated through cloud services, email, or direct connections.

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Choosing the Right PDF Scan App for Your Mobile Device

There are countless apps available to scan documents, but not all are created equal. The right scanning app for your mobile device will depend on your specific needs and preferences. Key factors to consider are Optical Character Recognition (OCR) capabilities, cloud storage, and platform integration.

Adobe Scan, also known as the Adobe Scan app, stands out for its high-quality scans and OCR capabilities available on both Android and iOS. It offers additional features like auto-cropping, image cleaning, and cross-platform compatibility, which could be crucial for your scanning needs.

SwiftScan, on the other hand, is notable for its custom folders and smart file naming, while Apple Notes uses iCloud to sync scans, offering a seamless experience within the Apple environment.

In essence, the ideal scan app varies from person to person. Take time to explore the various options, keeping your unique requirements in mind, and select the one that suits your scanning needs most effectively.

Scanning a document using your mobile device is a relatively simple procedure. The process remains virtually the same, irrespective of whether you’re using an iPhone or an Android device. For iPhones, initiate by opening the ‘Notes’ app, and for Android devices, start with the Google Drive app.

Next, create a new note or select an existing one, then tap the ‘+’ button or camera icon. The camera will automatically detect the document; use gridlines to align the document edges if available.

Once you’re satisfied with the alignment, capture the image. Adjust the scan boundaries if necessary, and then save it as a PDF. With these simple steps, you’ve successfully scanned your document!

Editing and Enhancing Scanned Documents

Scanned documents may require minor adjustments to maintain clarity and readability. Luckily, numerous scanning apps provide editing tools, including:

  • Crop

  • Rotate

  • Filters

  • Colour mode selection

  • DPI adjustments

These advanced editing tools can help you enhance the quality of your scanned document and other scanned documents.

It’s advisable to steer clear of the default ‘Reduce size and optimize’ setting. Instead, adjust contrast to enhance readability, particularly if you intend to print the document. For color and opacity modifications, tools such as Wondershare PDFelement or Mac’s Preview can provide better contrast and visibility.

When editing text, follow these guidelines:

  • Match the original document’s font and formatting.

  • Be cautious with complex elements to maintain layout and formatting.

  • Always remember to maintain a backup copy of the scanned PDF before edits are made as a safeguard against potential editing errors or data loss.

Transferring Scanned PDFs to Other Devices

After scanning and editing your documents, you might need to move them to different devices. Cloud services such as:

  • Google Drive

  • Dropbox

  • OneDrive

  • Box

Our platform can be used to upload and easily transfer PDF files between devices, providing a convenient alternative to traditional paper document handling.

Alternatively, you can use Wondershare PDFelement software, which allows transferring PDF files by uploading to Wondershare Document Cloud, then downloading onto another device. Emailing scanned documents as PDF attachments is also a quick and easy method to transfer files to other devices.

For Apple devices, there are several ways to transfer PDFs:

  • AirDrop: This is a handy feature for transferring PDFs directly between an iPhone and Mac, provided AirDrop is enabled on both devices.

  • USB connection: You can use a direct USB connection between a phone and a laptop to transfer PDF files.

  • Bluetooth: Another option is to use Bluetooth to facilitate the transfer of PDF files.

Advanced Features for Professionals

Professionals might find advanced features such as searchable images, PDF signature apps, and encryption extremely beneficial. The ‘Searchable Image’ and ‘Searchable Image (Exact)’ PDF Output Style options ensure text within a scanned PDF is searchable and selectable, while keeping the integrity of the original image intact.

Professionals may also need to:

  • Remove security restrictions from scanned PDFs to fully enable editing capabilities

  • Cater to professional requirements

  • Utilize encryption and digital certificates

  • Provide various signature options such as typed, drawn, or uploaded

PDF signature apps can help with tasks involving the pdf format.

These advanced apps offer:

  • Extensive support options

  • Bulk signing

  • Templated workflows

  • The ability to add elements like comments, timestamps, or dates

These features cater to the diverse needs of professionals.

Optimizing Your PDF Scanning Experience

To enhance your PDF scanning experience, certain final details deserve your attention. For easy identification and organization, rename the scanned PDF file appropriately before saving it.

Use features in programs like Adobe Acrobat to adjust color settings and enhance scan quality by navigating to the ‘Enhance Scans’ option. For efficiently processed PDF scans with clear text, scanning documents at 300 DPI is recommended.

Also, check for any compatibility issues with the version of PDF editing software such as Adobe Acrobat to ensure smooth editing of scanned documents. You can use scanning software like Foxit PDF Editor to adjust scanning settings directly within the app, or leverage the scanner’s own interface for advanced customization.


    Scanning documents into PDFs with your mobile device doesn’t have to be an arduous task. By choosing the right scanning app, following a step-by-step scanning process, and utilizing advanced editing and transfer features, you can easily become a pro at scanning PDFs.

    Remember, the key is to experiment with different apps and features to find what works best for you. With the right tools and skills, you can transform your mobile device into a powerful PDF scanner, making your life easier and more efficient in this digital age.

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